FINANCIALS · SQUARE

Counter sales, online orders,one set of numbers

A sale at the register and an order from your Square online store land in CashFish the same way — within minutes, with fees split out and each payout matched to the deposit it became.

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RetailCafésMulti-locationMarket stalls

Square · Available·Square OAuth — read-only seller account access

Growth plan · $29/mo billed yearly ($349) · 4-day free trial · Full refund guarantee

01Closing time, and the second job

The register balances.
The bank doesn't, yet.

Sixty-three taps went through on Tuesday. Two days later a smaller number arrives at the bank, and nothing in between ever writes down what happened to the difference.

BANK · THURSDAY · SQUARE PAYOUT+$1,308.75unexplained

$1,369.15

A day's takings that never leaves Square

Cards, taps and online orders came to $1,369.15 on Tuesday. That figure lives in a Square report; the bank meets a smaller one on Thursday and the two are never introduced.

takings ≠ deposit

−$41.90

The cost you only meet again in March

Square takes its cut before the deposit moves, so a genuine operating expense spends the year hidden inside a number nobody itemizes until an accountant asks for it.

fee · uncategorized

−$18.50

A refund on a different day to the sale

Order #4471 was refunded on Tuesday for something rung up on Sunday. Two batches, two days, and a daily total that quietly stops matching anything.

refund · crosses batches

Two locations, two reports, one bank account

Main St and Riverside each produce their own Square report and then pay into the same account. Comparing them means exporting both and doing the arithmetic by hand.

2 exports · 1 account

The counter is the easy part. It's the hour after closing — matching a deposit back to a day — that quietly eats the week and never gets counted as work.

02What comes across

Five things arrive.
Square stays untouched.

CashFish reads your seller account: what sold, what came back, what Square kept, and which deposit each of those ended up inside. Read access only, nothing more.

01Salesin-person and online orders, tagged by location

02Refunds & voidsreflected automatically, no manual corrections

03Processing feessplit out from gross sales and filed as an expense

04Payoutsmatched to the payments inside each bank deposit

05Locationseach outlet tracked on its own or rolled into combined totals

DIRECTION OF TRAVELSales flow from Square into CashFish, never the other direction — your Square account is read, not changed.

Access is authorized on Square's own sign-in screen and can be withdrawn from Square, or from the Connection Health panel in CashFish settings, at any moment. Data is protected with 256-bit encryption; CashFish is SOC 2 Type II, ISO 27001 and GDPR compliant.

03One deposit, taken apart

Thursday's deposit.
Tuesday, inside it.

One Square payout, opened up. Sixty-three payments, one refund that crossed batches, and the processing fee — each already a record in CashFish before the deposit ever landed.

PAYOUT · DEPOSITED THURSDAY$1,308.75

Payments · 63in-person and online, Main St and Riverside+$1,369.15

Refund · order #4471tied back to Sunday's original sale−$18.50

Square feessplit out of gross and filed as a processing expense−$41.90

Net · what the bank receivedmatches the statement line to the cent$1,308.75

Two connections in this category behave differently on purpose. QuickBooks and Xero import into CashFish one way only: they stay your ledger and your system of record, CashFish reads from them and never writes back, and nothing here replaces the accounting software or the accountant who works in it.

04What becomes visible

The day stops ending
with a second shift.

Three things change once every payment, refund and fee is a record and each deposit knows which day it belongs to.

Every location, one ledger

Main St and Riverside stop living in separate Square reports. Compare them side by side or roll them up — the totals come from the same synced sales.

Payouts reconciled by closing time

Each Square deposit is matched to the day's payments, with fees separated and refunds accounted for — no end-of-week spreadsheet session.

Slow days you can actually see

Daily sales build into a pattern: which days carry the week and which ones drag. Useful when you're deciding on opening hours, staffing, or that second machine.

05Connecting Square

Approve once,
then stop thinking about it.

Three steps, nothing to install on the counter machine, and no change to how anybody takes a payment. Disconnect from Connection Health whenever you like.

Approve in Square

Authorize CashFish against your Square seller account through Square's sign-in — read-only OAuth access, nothing more.

Pick your locations

Include every location or just some. Each can be tracked on its own or folded into combined totals.

Let the sales arrive

History imports from your chosen start date, and from then on new sales appear within minutes of the card being tapped.

Connection method: Square OAuth — read-only seller account access. Data is protected with 256-bit encryption and CashFish is SOC 2 Type II, ISO 27001 and GDPR compliant. Every connection shows its state in the Connection Health panel and can be disconnected there at any time.

06Works alongside

Takings arrive from
more than one till.

StripeCharges, subscriptions, refunds and fees — each payout unpacked into the records inside it.PayPalGross payment, itemized fee, net received. Read-only, business or personal accounts.ShopifyPrivate beta — not generally available yet. Request access and we get in touch when a place opens.EtsyShop sales and the fees taken out of them, filed the same way as every other channel.

Around the register: Stripe, PayPal and WooCommerce for the other ways money arrives; QuickBooks and Xero importing your accounting one way; Gmail, Outlook and any IMAP inbox for supplier bills; Google Drive, Dropbox and OneDrive for documents.

See all integrations

07The plan for this

Close the register, not a spreadsheet

Connect Square today — every plan starts with a 4-day free trial and a full refund guarantee inside it.

Store and payment connections start on Growth. If you only need email receipt extraction, Starter covers that.

$29/mo billed yearly ($349) · or $39 monthly

Start your 4-day free trial Start monthly at $39/mo

4-day free trial · Full refund guarantee

Your subscription begins after the 4-day trial unless canceled beforehand. Full refund guarantee within the first 4 days.

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08Straight answers

What owners ask
at the counter.

Yes — all locations under one seller account can come in. Track each separately to compare performance, or view consolidated numbers across every outlet.