E-COMMERCE INTEGRATION · WOOCOMMERCE

Every order, every gateway fee,on the record

Generate a read-only API key in WooCommerce, paste it into CashFish, and your orders, coupons, refunds and payment gateway fees start flowing into organized books. Your WordPress site itself is never touched.

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Self-hosted storesSubscription sellersAgency-built shopsOwner-operators

Growth plan · $29/mo billed yearly · 4-day free trial · Full refund guarantee

01Before the connection

Your store runs on your own server.
So does the bookkeeping.

WooCommerce hands you the whole stack, and the whole ledger with it. Orders, coupons, refunds and gateway fees all exist — in four different places.

The gateway fee never appears on the order

The order says $120. Stripe deposits $116.22. The $3.78 lives in a payout report you open about once a quarter.

$3.78 · order says $120

Tax-inclusive prices hide half the arithmetic

A $120 price with tax inside it is not $120 of revenue, and every product line handles it slightly differently.

price incl. tax

A coupon code rewrites a month you already reported

SPRING10 was a good idea in week one. By week four it is a variance nobody wrote down anywhere.

SPRING10 · −$12.40

GROSS what WooCommerce reportsDEDUCTIONS in three different placesKEPT worked out in April, by hand

02What flows in

Five things arrive
over the REST API.

The key is read-only. Here is everything it reads, and the one direction it travels.

DIRECTION OF TRAVELData moves one way, from WooCommerce into CashFish — your store, plugins and theme are never modified.

AvailableWooCommerce REST API keys — read-only, generated in your WordPress admin

01Orders as they are placedstatus changes and completions included, not just the initial sale

02Gateway feesStripe and PayPal processing costs recorded as expenses

03Refunds & couponspartial refunds and discount codes reflected in net revenue

04Tax, split correctlytax-inclusive prices separated into net revenue and tax owed

05Payout matchinggateway payouts matched against the orders inside them

Data is protected with 256-bit encryption, and CashFish holds SOC 2 Type II and ISO 27001 certification and is GDPR compliant. Every connection shows its health in settings and can be disconnected there at any time.

03The order that looked like $120

One order.
Six numbers.
Only one of them yours.

The customer paid $120. Four different systems took a piece of it before the money settled.

Gross

What the order said

Order #5533 · paid by card — the figure the store dashboard reports, and the one most sellers plan around.

$120.00

Cost of the goods

Your own cost on the items in the order, carried on the record.

−$44.00

Shipping the order cost you

What went out to the carrier, against the order it shipped.

−$7.50

Stripe gateway fee

Small per order, large per month — booked as an expense either way.

−$3.78

Tax inside the price, separated out

A tax-inclusive price split into net revenue and tax owed, per line.

−$20.00

Stamped on the box · before the refund$44.72

Partial refund · wrong size

Adjusts the books on its own, without an end-of-month cleanup pass.

−$12.00

Net kept$32.72

KEPT $32.72ITEM COSTSHIPPINGGATEWAY FEETAXREFUND

Gateway fees and refunds are read per order rather than per payout. The $3.78 stops hiding in a quarterly report, and the refund lands on the sale that caused it.

04What becomes visible

What that changes
over a month.

What is left after the gateways take their cut

Processing fees are small per order and large per month. CashFish books them as expenses so net revenue is a real number.

Refunds and coupons without journal entries

A discount code or a partial refund adjusts the books on its own — no end-of-month cleanup pass.

A cash flow picture that includes the store

Store revenue sits in the same dashboard as your other income and costs, so the weekly rhythm is visible at a glance.

Forecasting in CashFish is built from this history — real orders, real fees, real receivables and recurring patterns. It produces estimates, not certainties, and it never claims to know what next quarter will do.

05How to begin

One key, generated in your own admin.

Create a read-only API key

In WooCommerce, go to Settings, then Advanced, then REST API, and generate a key with Read permissions.

Add the key in CashFish

Paste the key and secret under Integrations. Works on any hosting that allows outbound API connections — shared, VPS or managed WordPress.

Map categories and import history

Point product categories and tax classes at the right revenue lines, optionally import past orders, and the sync runs from there.

06Connects well with

Most stores are more than one channel.

ShopifyOrders, refunds and Shopify fees — private beta StripeCard takings and processing fees as records PayPalPayouts matched to the orders inside them BigCommerceRead-only store token, tax by jurisdiction

Store, payment and bank connections all sit on Growth and above, so a shop, a card processor and a business account can report into the same set of books. QuickBooks and Xero import one way into CashFish and are never written back to.

07The plan for this

Give your store
books that keep up.

One read-only key connects WooCommerce in minutes. Start with the 4-day free trial.

You will need Growth or higher — that is the tier where store and payment connections live. Starter handles email documents only.

$29/month billed yearly ($349) · or $39 monthly

Start your 4-day free trial Start monthly at $39/mo

4-day free trial · Full refund guarantee

Your subscription begins after the 4-day trial unless canceled beforehand. Full refund guarantee within the first 4 days.

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08Straight answers

Five things sellers ask
before they connect.

Yes, as long as your WordPress hosting allows outbound API connections — which covers shared hosting, VPS and managed hosts like WP Engine, Kinsta and Cloudways. The connection reads WooCommerce data over the REST API, so there is nothing to install on your server.