EMAIL INTEGRATION · ICLOUD MAIL

Your Apple inbox,turned into clean records.

If your working life happens on a Mac and an iPhone, your receipts live in iCloud Mail — Apple's own included. CashFish connects with an app-specific password and files what it finds.

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Mac-and-iPhone practicesDesigners & studios@me.com holdoutsCustom domains on iCloud

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01Three addresses, one person

Mail.app keeps it beautifully.
It just doesn't keep the books.

Everything is there, perfectly searchable, one message at a time. What is missing is the part where the messages become a total.

@ME

Three addresses, one mailbox

Long-standing clients still write to the @me.com address, the App Store writes to @icloud.com, and the studio domain gets everything else. One inbox, three histories to search through.

3 aliases · 1 mailbox

APP

Apple bills you by email, like everyone else

The Developer Program, iCloud+ storage, the Premier bundle. Small monthly lines that never reach the spreadsheet, because they never looked like invoices.

receipts · not invoices

PDF

The number lives inside an attachment

The proposal was agreed in February. The only copy of the amount is a PDF in a thread, and the thread is somewhere below a lot of other threads.

terms · inside a file

MAR

A month that never adds up

You can find any single receipt in four seconds. Finding all of March means opening thirty of them and typing as you go.

searchable · not countable

Search is not the same as a record. One answers a question you already had; the other tells you what happened.

02What comes in

One connection,
every alias you own.

Mail sent to @icloud.com, @me.com, @mac.com and a domain hosted through iCloud all lands in the same mailbox — so all of it is read through a single connection.

Apple requires two-factor authentication on the Apple ID before it will issue an app-specific password, which is exactly as it should be. The password is scoped to this one connection and revocable on its own.

IMAP with an app-specific password from your Apple ID

Apple receiptsApp Store, iCloud+, Apple One — read the moment they arrive

Invoices & proposalsclient and vendor PDFs extracted with 99% accuracy

Bills & statementsdetected on mail sent to any alias on your Apple ID

Custom-domain maila domain hosted through iCloud Mail rides along on the same connection

150-day backfillthen a fresh check on a 5-minute cycle

Everything moves one way — out of your iCloud inbox and into CashFish; your mail itself stays exactly as Apple left it.

extraction accuracy on the documents it reads

under 3s

from a message landing to a structured record

0 days

of history imported the day you connect

every 5 min

a fresh check for new documents after that

03Six messages, one studio week

What the inbox
was already holding.

A working week in a small creative practice: what arrived at three different addresses, what CashFish read off each one, and where it landed. One is held for you to settle.

Your receipt from Apple

Apple · you@icloud.com

READApple One Premier · $37.95 · Mar 12

Receipt → Software & subscriptions

Apple Developer Program renewal

Apple · you@icloud.com

READannual membership · $99.00 · Mar 2

Renewal → Software & subscriptions

Your Adobe invoice

Adobe · studio@yourdomain.com

READCreative Cloud single app · $22.99

Invoice → Software & subscriptions

Order shipped — archival paper

supplier · you@me.com

READstudio supplies · $84.20 · Mar 15

Receipt → Studio supplies

Proposal for the spring campaign

client · studio@yourdomain.com

READproposal terms · dates and amount read

Document → Client record

Re: Proposal for the spring campaign

client · resent with same PDF

READidentical attachment to Mar 9

Held — possible duplicate

Read-only over IMAP. Nothing was sent from any alias, no message moved, nothing marked read or deleted — Mail.app looks exactly as you left it.

04What changes

March, sorted
into categories.

Three aliases collapse into one queue, Apple's own charges start counting, and the month resolves into categories you can read at a glance.

Every extraction waits in a review queue. Approve it, recategorize it or dismiss it — nothing counts because a machine said so.

One connection, every alias

Mail addressed to @icloud.com, @me.com, or @mac.com lands in the same inbox — so one connection covers them all, and every document feeds a single review queue.

you@icloud.comyou@me.comstudio@yourdomain.comone review queue

Apple's own charges included

Apple bills you by email, and those receipts count too. Subscriptions like Apple One are recognized as recurring, so the renewal shows up before the charge does.

March, sorted into categories

Once you approve the queue, extractions settle into categories on their own. A month of a creative practice, readable at a glance instead of scattered across an inbox.

Software & subscriptions

$159.94

Studio supplies

$84.20

Shipping

$31.75

05How to begin

Three steps,
all of them Apple's own.

Your Apple ID password is never typed into CashFish. Apple issues a separate password for this connection and you can revoke just that one.

Create an app-specific password

Sign in at appleid.apple.com and generate one for CashFish. Apple requires two-factor authentication on your account for this — which is exactly as it should be.

Connect over IMAP

Enter your iCloud address and the app-specific password in CashFish. Your actual Apple ID password is never typed into, sent to, or stored by CashFish.

Watch the history fill in

CashFish imports 150 days of mail, holds every extraction in the review queue, and keeps checking for new documents every 5 minutes from then on.

256-bit encryptionSOC 2 Type IIISO 27001GDPRDisconnect any time in Connection Health

06Connections that pair with it

What fits around an Apple setup.

GmailReceipts, invoices and bills read out of Gmail through read-only Google OAuth.Yahoo MailIMAP with a Yahoo app password, for the inbox a business quietly grew out of.OutlookThe same reading, on Outlook.com and Microsoft 365 mailboxes — shared inboxes included.DropboxFiles kept in Dropbox attached to the record, so the paper stays one click away.

Any IMAP mailbox connects the same way. Bank sync across 12,000+ institutions is read-only and opens on Growth, along with store and payment connections like Stripe and WooCommerce; QuickBooks and Xero import one way into CashFish and are never written back to.

07The plan for this

Your Apple inbox, accounted for.
One password, every alias.

One app-specific password connects every alias. Four free days to watch the backfill run.

Included from Starter. You only need Growth and up when you want bank sync or store, CRM and payment connections on top of email.

$5/month billed yearly ($60) · or $8 monthly

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08Straight answers

What people ask
before connecting iCloud Mail.

App-specific passwords are Apple's mechanism for granting mail access to third-party apps. Your Apple ID password stays with Apple, two-factor authentication stays on, and you can revoke just this one password at appleid.apple.com without touching anything else you use.