CASHFISH FOR CONSTRUCTION

Certified
in full.Paid
ninety percent.

Retention is the slice that leaves every claim and doesn't come back for months, while the subs under you invoice in full. CashFish reads the supplier bills, sub invoices and progress payments out of the inbox they already arrive in, and keeps the gap between certified and received sitting next to what the job still owes.

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General contractorsSpecialty subcontractorsDesign-build firmsOwner's reps

Scale plan · $44/mo billed yearly ($529) · 4-day free trial · Full refund guarantee

01One job, four blind spots

The bill arrives weeks
after the cost was committed.

A super approves an order on-site. The paper trail catches up later, sometimes filed against the wrong job. Multiply that by every supplier, sub and rental across two active projects, and the overrun is real long before it's visible.

The materials order was approved on-site, on a Tuesday

The supplier's invoice reaches an inbox three weeks later. By the time someone opens it, remembering which job it belongs to takes longer than the order itself did.

One invoice, filed under two job numbers

Ridgeline Lumber resends #2214 nine days after the original — same amount, new file name. Nobody notices until both versions have been queued for payment.

A progress payment that was promised, not scheduled

The client agreed to pay on the 15th. Nothing puts that date next to what's owed to the subs it's meant to cover, so the week's real position stays a guess.

A change order priced nowhere

It was agreed on-site, over a phone call, and confirmed with a handshake. It exists in nobody's numbers until the final invoice tries to explain it.

The overrun was real in week four. On paper it turns up at closeout, by which point the only thing left to do with it is explain it.

supplier billburied under an RFI thread
sub's invoicepossibly the same one twice
equipment rentalauto-renewing since March
progress payment #3promised, not scheduled
change orderagreed on-site, priced nowhere

02Ironwood Co. · one job, traced

Every dollar in,
every dollar out — read as it happens.

CashFish reads the progress payment from the client, the supplier bills and the sub invoices from the same inbox they already land in, and holds them against each other — so what a job actually kept is a number you can check mid-build, not one you find out at the end.

Progress payment received

+$64,000

running$64,000

Materials & supplier bills

−$27,300

running$36,700

Subcontractor invoices

−$18,900

running$17,800

Equipment & rentals

−$4,450

running$13,350

What the job kept — visible mid-project, not at closeout

$13,350

03The draw schedule

Claimed, certified, paid
and what retention is still holding.

Four columns, one running total. The same schedule works in both directions — it's what a client owes a GC, and what a GC owes the subs under them, read from the same certified figures.

Bayview Medical Office — a $132,000 contract, 62% certified so far. Ten percent of every certified draw is held back, which is $8,200 across these four. Read the rows the other way and the same schedule is payables to three subs and a receivable from one client.
Milestone	Claimed	Certified	Paid	Retention
Draw #1Mobilization	$18,000	$18,000	$16,200	$1,800
Draw #2Foundation	$22,500	$22,500	$20,250	$2,250
Draw #3Framing & MEP rough-incertified $1,300 under the claim	$26,000	$24,700	$22,230	$2,470
Draw #4Drywall & finishescertified · payable in 9 days	$16,800	$16,800	pending	$1,680
Total, four draws	$83,300	$82,000	$58,680	$8,200 held

04Read in

The inbox and the shared drive
— already where the job lives.

Gmail

Supplier bills, sub invoices and signed contracts read the moment they land.

AVAILABLE

Outlook

The same reading, for an office running on Microsoft 365 instead.

AVAILABLE

Google Drive

Subcontracts and signed change orders filed in shared folders are read where they already sit.

AVAILABLE

Dropbox

The same, for a jobsite team that shares documents through Dropbox instead.

AVAILABLE

DocuSign

A signed subcontract or change order returns by email and is read for its terms.

AVAILABLE

QuickBooks

Existing job-cost history imports in — one-way, into CashFish.

AVAILABLE

Also any IMAP inbox, plus Xero, Stripe, Square, OneDrive and Zapier. QuickBooks and Xero import one way, into CashFish. Bank access is read-only, data is protected with 256-bit encryption (SOC 2 Type II, ISO 27001, GDPR), and any connection can be disconnected from settings at any time.

05What arrives becomes a record

The paper trail,
read instead of chased.

Supplier bills captured, duplicates held back

Extraction pulls vendor, amount and due date at 99% accuracy. When Ridgeline Lumber re-sends the same invoice under a new file name, duplicate detection flags it before it queues for payment twice.

Ridgeline Lumber−$6,480inv 2214 · framing package

Ridgeline Lumberflaggedinv 2214 · re-sent 9 days later

Bayside Concrete−$7,200inv 0871 · pour #3

A cost overrun shows itself in week four, not at closeout

Spend by category updates as each bill lands, so materials running 9% past estimate is visible this week — while there's still a job left to adjust, not just a final number to explain.

Materials & suppliers

$27,300+9%

Subcontractors

$18,900

Equipment & rentals

$4,450+22%

What's owed and what's due, on one calendar

The progress payment coming from the client and the net-30s going out to suppliers and subs sit in the same view with the same due dates — so the week's cash position stops living in someone's head.

Draw #4 · Bayview+$16,800due from client · Sep 15

Bayside Concrete−$7,200net-30 · due Sep 8

Electrical sub−$5,600final invoice · due Sep 12

06In numbers

What changes when
the paperwork reads itself.

0%

extraction accuracy on supplier bills

2–3 days

month-end close, down from three to four weeks

0+

banks available for read-only sync

07Scale, and why

The overrun is real in week four.
Week four is when you'll see it.

Scale is the plan because profitability by client and vendor, plus contract intelligence with renewal alerts, are the two views project work actually runs on — Growth stops at contract extraction and basic payables and receivables.

$44/month billed yearly ($529) · or $59 monthly

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08Asked on site

Before the next claim.

No — there's no AIA billing, no retainage module and no certified payroll. CashFish is the financial workspace around your projects: it reads supplier bills and sub invoices from your inbox, keeps payables and receivables and cash flow current, and can bring your existing QuickBooks or Xero records into the same view (one-way, into CashFish).