CASHFISH FOR MID-SIZED BUSINESSES

Revenue
is up.Margin is
a guess.

Several banks, two processors, a few hundred vendor bills a month and a leadership team that asks the same question every Monday. CashFish takes the bank feeds and the bills, keeps only the records you have reviewed, and turns them into a margin you can point at.

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15–150 peopleOne finance leadSeveral banksHundreds of bills a month

Scale plan · $44/mo billed yearly ($529) · 4-day free trial · Full refund guarantee

01The Monday question

Seven spreadsheets.
One question:
are we fine?

The books are fine. The bookkeeper is fine. What is missing is the answer on the morning it is asked — it exists, in seven places, three days late.

Monday, 8:40. "Are we fine?"

The honest answer is "give me until Thursday." Three bank logins, two processor dashboards and a payables sheet that was accurate on the 3rd.

Revenue is up eleven percent

Everyone has seen that chart. Nobody in the room can say whether margin moved with it, or which department ate the difference.

A contract renewed itself for another year

The notice window closed on a Tuesday while everyone was busy. The first anyone heard of it was the invoice.

Two hundred bills, one inbox, one person

Vendor invoices arrive as attachments, get forwarded, get paid, and get reconciled a month later — if the PDF can still be found.

The forecast is one person's spreadsheet

It is right when the person who built it is in the building. It is a guess the week they are on holiday.

Monday wants one number by 8:40. Seven files, three logins and a payables sheet can't agree on it — and shouldn't have to.

02The Monday answer

One number,
every Monday.

One number at the top: cash on hand across every account, refreshed as bank feeds and inbox documents arrive, built only from records you have looked at. Three figures beneath it say why. Enough to answer "are we fine?" before the coffee is poured.

Cash on hand · Monday 08:00

3 banks · 2 processors · one balance

the number the leadership team asks for, before they ask

Overdue receivables

14 invoices past due · oldest 41 days

the chase list, ready to export

Committed payables

217 vendor bills, each with a due date

due dates read from the bills themselves

Weeks of runway · est.

0wks

if nothing new came in — an estimate

cash ÷ booked outflow over a 13-week window

MONDAY 08:00 · Q2 MARGIN $61,000 · 14.8% OF $412,000BUILT FROM RECORDS YOU HAVE REVIEWED

03Where the money went

Every department,
and the vendors underneath.

Three things enter: bank feeds from every account, bills and contracts from the inbox, and your QuickBooks or Xero history — imported once, one way. CashFish reads each one, catches duplicates, recommends a department and a vendor for your review, and shows what moved since last month.

Readsbank lines, invoices, statements, contracts

Sortsdepartment, vendor, recurring or one-off

Waitsfor your review — you approve the category and the vendor

June · month-to-month deltas vs May

Logistics$12,400+6%

Freight rates moved in May. Harbor & Co. carried most of the increase.

Harbor & Co.

$7,900+$820

Coastal Partners

$3,1000%

Fuel & tolls

$1,400−$60

Software$8,120+$640

41 subscriptions. Two support-desk tools were added mid-month and are now tracked as recurring.

Meridian Group

$1,8600%

Bluepeak

$1,240+$640

Design seats

$9600%

38 other tools

$4,0600%

Contractors$14,900−9%

The Atlas Advisory engagement stepped down as planned. Still the largest line outside payroll.

Atlas Advisory

$8,200−$1,400

Two developers

$5,3000%

Other

$1,4000%

Facilities$9,8000%

Flat month to month. The Ironwood Co lease is the one to watch — see contracts below.

Ironwood Co · lease

$7,6000%

Utilities

$1,4000%

Cleaning

$8000%

Four departments · $45,220 in June · inside the quarter's $162,600 operating and overheadsProfitability by client and vendor is the same view, turned around.

04The weeks ahead

The weeks ahead,
as an estimate.

Built from receivables, payables and recurring patterns — estimates, clearly labeled. Payroll on the 25th, rent on the 1st, the fourteen invoices past due and the 217 bills that are committed. One line, so the low week is visible before it arrives.

Receivables duewhat clients owe, by expected date

Payables committedwhat you owe, by due date

Recurring patternspayroll, rent, subscriptions, from history

No scenarios, no what-ifs — that is not part of this yet. It is one line from what is already booked, and it says so on the panel.

Cash · the weeks aheadESTIMATEin $k

$482ktoday · from approved records

W1··W4··W7··W10··W13

Lowest weekW11 · est. $447k

Receivables expected in window$196,000 · 38 invoices

Payables committed in window$128,900 · 217 bills

Recurring, from historypayroll ×3 · rent ×3 · 41 subscriptions

AN ESTIMATE FROM BOOKED RECEIVABLES, PAYABLES AND RECURRING PATTERNS · NOT A GUARANTEE

05Nothing to migrate

Your ledger stays
where it is.

Nothing to migrate and nothing to re-key. QuickBooks or Xero history comes in one way; bank feeds are read-only; every connection shows its health in settings and can be disconnected there at any time.

QuickBooks

one-way import into CashFish

Xero

one-way import into CashFish

Stripe

payments and payouts

HubSpot

CRM connection

Salesforce

CRM connection

API keys

your data, your scripts

12,000+ banks

read-only feeds

Gmail · Outlook · IMAP

bills, contracts, statements

AlsoPipedriveSquarePayPalGoogle DriveDropboxDocuSignSlackZapierWebhooks

06Contracts

Sixty-one PDFs.
Three dates
that matter.

Contract intelligence reads the agreements already in your inbox — terms, dates, amounts, notice periods — and plots each one on a ninety-day ruler. A renewal alert arrives before the notice window closes, while there is still time to say no.

termsdatesamountsnotice periodsrenewal clauses

12 DAYS

Harbor & Co. — freight agreementalert sent

Renews for 12 months on Oct 14 with 30 days notice. The window to renegotiate the May rate increase closes Sep 14.

$7,900 / month12-month termnotice · 30 days

38 DAYS

Meridian Group — analytics seats

Annual auto-renewal. Extracted from the original order form: seat count, unit price and the renewal clause on page 4.

$1,860 / monthannualnotice · 30 days

62 DAYS

Ironwood Co — office lease

Five-year lease with a break option. The 90-day notice window is the only date on this page that cannot be moved.

$7,600 / monthbreak optionnotice · 90 days

The ruler counts days until the notice window closes — not until the renewal date. That distinction is the whole point.

07The recommendation

Next Monday,
answer with
one number.

Growth already covers bank sync, automatic payables and receivables and a basic forecast. The revenue leakage dashboard, profitability by client and vendor, contract intelligence with renewal alerts, advanced forecasting and the API begin at Scale — which is what a business this size actually uses.

$44/month billed yearly ($529) · or $59 monthly

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SCALE · SINGLE USER

Profitability by client and vendor

Which accounts carry the margin, and which vendors quietly eat it.

Revenue leakage dashboard

Unbilled work, missed payments and underpaid invoices, surfaced as a list.

Advanced forecasting

A weekly cash line, built from receivables, payables and recurring patterns — always an estimate.

Contract intelligence and renewal alerts

Terms, dates and amounts extracted; an alert before the notice window closes.

Custom API

Pull approved records into whatever your board deck is built from.

All of Growth, included

Bank sync, automatic payables and receivables, CRM Lite, business health scoring.

256-bit encryptionSOC 2 Type IIISO 27001GDPRread-only bank access

08Objections

The objections,
answered.

No. CashFish does not replace your accounting system, your payroll or your inventory. It connects to what you already run — bank feeds, your inbox, Stripe, QuickBooks or Xero, your CRM — and builds one reviewed picture of cash, costs, contracts and margin on top of them.